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2008 By-Laws

Board of Directors | Membership | Meetings | Dues | Voting | Communication | Contest Rules & Regulations | Classification | Timing | Judging | Contests | Draw | Practice Times | Championships | Withdrawl from Contest | Awards

1) Board of Directors
     * Officers will be President, Vice President, Secretary & Treasurer.
     * Officers will be voted in each year at the annual Fall Meeting.
     * The duties will be determined each year by the President of the Board. The officers may create and appoint other positions as necessary to assist in the operation of the circuit.

2) Membership
     * Membership is for fiscal year - September to October.
     * Open to any organization / person who wants to continue the activity of Winter guard.

3) Meetings
     * The association will hold a minimum of one meeting per year.     
     * The Board of Directors will determine the date for the meeting and it's location.

4) Dues
     * Annual dues will be $100 (US Funds) per unit per fiscal year.
     * Dues must be paid before a guard can sign up for shows.

5) Voting
     * Each dues paying member (unit) will have one (1) vote and say at all general meetings.
     * Dues for newly formed units must be paid in full at the meeting in order to have a vote at that meeting.

6) Communication
     * The Board of Directors will send newsletters and correspondence to each organization and send a membership list to each dues paying member.
     * The circuit will provide a show host handbook as a general guideline for running/hosting competitions.

7) Contest Rules & Regulations
     * The Northeast Colorguard Circuit is governed by the contest rules and regulations as established by Winter Guard International. The Vice-President will be in charge of all shows & act as liaison between the show hosts & the Board.
     * The Cadet, RA, & A1 class contest rules are established in conjunction with WGI for the Regional A & A Class competitors, however timing rules are established by the Circuit.
     * Exhibitions - These units are to appear first in the show line up and will not receive any adjudication including no sheets, no tapes and no critique time.

8) Classification
     * It is extremely important for all guards to place themselves in the proper class.
     * Cadet class is for students in the middle school (grades 6-8) or independent guards made up of children in this age group.
     * The Regional A Class, for beginning or young performers, will help to offer a solid training ground for these students as they develop to the point where they can successfully compete in the A Class. The class is designed for Jr. High School, Novice, Prep, or first year groups without experience in guard. It is designed for young and beginning students. Guards will not be permitted to drop a class from the A class to the Regional A Class only to gain a competitive advantage.
    * the A1 classification is designed for the Jr. High School, Novice, Prep, or groups with some experience in guard. This class is for units that are not quite ready for full blown A class competition. They are judged on the A class sheets and therefore require the same time elements as the A classification.
     * Color Guards should make every effort to compete in the class for which they are most suited. Guards who may be competing in the wrong class could find that the scoring process will isolate them because this criterion is so strongly attuned to the curriculum involved in the developmental process.
     * Each organization that competes at the WGI level must compete in the same class at North East Colorguard Circuit.
     * Class selection must be made by December 31st and cannot be changed after the second contest of the year.
     * The Classes will be -
                  Classification                  Judging Sheets
                  Cadet                              Regional A
                  Regional A                      Regional A
                  A1                                   A
                  Independent A                A
                  Scholastic A                   A
                  Independent Open          Open
                  Scholastic Open             Open
                  Independent World         World
                  Scholastic World            World
                  Senior                             A

9) Timing
         Class         Max Perf. Time    Min. Perf. Time    Min. Interval    Equip. Time
         Cadet                    4                         3                       7                  2 1/2
         Regional A            4                         3                       7                     3
         A1                      5 1/2                      4                       8                  3 1/2
         A                        5 1/2                      4                       8                  3 1/2
         Open                  6 1/2                      5                       9                  3 1/2
         World                 7 1/2                      6                      10                 3 1/2
         Senior                5 1/2                      4                       8                  3 1/2

10) Judging
     * NY Federation will assign a panel each week. The minimum will be 6 judges (2 General Effect, 1 Ensemble Analysis, 1 Movement, 1 EQ, & 1 Timing & Penalty)
     * Each sponsor must obtain contract for judges from the Vice President and return the contract to the VP of the Circuit.
     * Package fee will be $1000 for a 6 members panel..
     * Contests with fewer than 10 competing units will have the option to go with a 5-person panel. This MUST be noted on the contract when returned to NY Federation. Once a contract is signed and sent in, no changes are permitted.
     * All persons adjudicating within the Northeast Color Guard Circuit must have attended at least one clinic sponsored by the NY Federation of Contest Judges.

11) Critique
     * All units requesting to enter into critique are required to listen to their tapes and complete the NECGC Critique Sheet.  
     * If these sheets are not completed and submitted to the Chief Judge at Critique, you will NOT be permitted to enter critique.
     * Order for Critique is based on distance traveled to show site from home base.
     * Units not desiring to attend critique should let their chief judge know this immediately after the last guard's performance.
     * if you are not in the immediate area when your unit's name is called, you will not be permitted in critique.

12) Contests
     * $100 Fee to host a contest. (Checks made payable to: Northeast Colorguard Circuit) The circuit will provide judging sheets, tote sheets, recap sheets, critique sheets and all necessary audio tapes. This fee is due on December 31st.
     * The contest director will not receive sheets or tapes until it is verified that the dues have been paid.
     * The local shows should be finished with all performing units by 10:30 pm on Saturdays. Shows should start at 7pm or earlier in order to be finished by 10:30 pm.
     * Circuit guidelines recommend that post contest meetings will be one hr. in length and start during awards ceremonies. IE approx. 10:30 pm - 11:30 pm. Meeting should be done by 11:30pm.
     * Each show host will appoint a contest director to assist the circuit and the judging assocation in providing a well-run show for all competitors.
     *Each fall, units will sign up for shows through a sign up form that needs to be returned to the President. A guard may not enter a contest unless the President has certified them as in that show.
     * The earliest post-mark date for show sign up is November 1st.
     * In order for show selections to be granted, membership dues must be paid in full.
     * On a dual show weekend, a show is considered full when it has 12 competing units. The next show on that date will take the other units. The units with the earliest postmark dates will get their show choices first.
     * General show information must be sent out 4 weeks before the contest.
     * Critique rotation schedule should also be included in the documents sent to unit directors.
     * Specific warm-up, performance times, etc., must be sent out two weeks prior to contest date.
     * All show data sent to participants should be also sent to the Circuit President and Vice President.
     * Show sponsor is responsible to provide a professional sound system and announcer.
    

13) Draw
     * Draw will take place in early December by the President.
     * Late sign ups (after December 1st) will go on first in their respective class.
     * If you move up a class, your position will stay the same. A coin toss between you and other spot will take place to determine order between those two guards.

14) Practice Times
     *Each local contest will allow practice for a show.
     * Individual units must contact sponsor for time and location.

15) Championships
     * The Board of Directors will host the Championships show either at a school of their choice (large enough to handle the event) or at an outside Arena.
     * The circuit will provide patches and medals to performing members who compete at Championships.
     * The circuit will cover the cost of judges above $1,000.
     * A unit must compete in 3 Northeast Color Guard Circuit shows to be eligible for championships.

16) Withdraw from a Contest
     * Fines are assessed as follows for pulling out of a show.
          ** 60 to 45 days prior to contest date = $100
          ** 30 to 44 days prior to contest date = $150
          ** 15 to 29 days prior to contest date = $200
          ** 00 to 14 days prior to contest date = $250
          ** Under certain circumstances, an appeal can be made to the Board.
     * If the President must reassign a guard to fill another show then no fine will be imposed.
     * Any fines go directly to the show sponsor.
     * It is the sponsors responsibility to report to the President any unit that does not show up for the contest.
     * Further penalty or sanction maybe issued at discretion of Board of Directors.

17) Awards/Honors
     * Hall of Fame
          ** Each unit may nominate members to the Hall of Fame Award. Awards to be given at Championships. Board of Directors will select recipients from those nominated.
          ** All Hall of Fame members will be invited as our guests to the Championships.
     * Sportsmanship Award
          ** Each Guard Director will have one voted for this award.
          ** Winner will be announced at the Championship Contest.
     * Espirit De Corps - in memory of George Cowburn
          ** The Judging community determines the winner of this award.
          ** Winner will be announced at the Championship Contest.
     * Showmanship Award
          ** The Board of Directors will select the award winner
     * Scholarships
          ** The Circuit will award two scholarships annually to a graduating senior who intends on attending an institution of higher learning.
          ** The applications will be sent paid members in January.
          ** The scholarship will be paid only directly to the institution of higher learning.
          ** Only one application can be received per unit. If you have more than one senior, it is up to the unit manager to determine who will be selected to apply for the scholarship.
               ** Bob Morse Award -- $250 one semester award
               ** NECG Circuit Award -- $250 one semester award

Board of Directors | Membership | Meetings | Dues | Voting | Communication | Contest Rules & Regulations | Classification | Timing | Judging | Contests | Draw | Practice Times | Championships | Withdrawl from Contest | Awards

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